About Japanese private lessons

Please be sure to read below before applying for admission.

all open

Lessons
  • After you apply for a new membership application and Japanese private lessons, you will have an online interview and meeting with Hikari JS’s representative and a tutor. You can request a (the trial lesson fee is 1,000yen/30mins) trial lesson before deciding on a tutor.
  • Lessons will be held on Skype, Zoom or Google Meet. You and the tutor will discuss and decide which online application to use.
  • Your child will be given a one-on-one lesson with a tutor.
  • When Skype is used, the tutor will call you at the start of the lesson. When Zoom or Google Meet is used, the tutor will schedule the meeting and send you the invitation, then open the meeting room at the start of the lesson.
  • If your child does not receive a call from the tutor or can not enter the meeting room within 5 minutes after the lesson has started, please contact Hikari JS via the website.
  • The lessons will be held on the same day and same time every week. You and the tutor will decide the schedule.
  • You need to make sure that your home is ready for the lessons before it starts. You will be required to prepare a web camera, a microphone, and a headset (if your computer or tablet does not have these functions). You will also need an internet connection that is sufficient for video calls.
  • This is a language lesson. You need to make sure the video and microphone are turned on during the lesson.
  • You will be responsible for receiving files and opening the URL sent by the tutor via Zoom or other.
Lateness
  • Even though your child is late for the lesson, your tutor will finish the lesson at the same ending time.
    Ex.) The lesson is from 16:00 to 16:45.
    If the lesson starts at 16:10, it will end at 16:45 as usual.
  • If your child is more than 15 minutes late for the lesson, it will be cancelled. No money will be refunded.
  • Please contact the tutor directly if your child will be late for class.
Rescheduled Lessons
  • If your child cannot attend a scheduled lesson, Hikari JS will reschedule your lesson for another date.
  • As the contract is for a monthly subscription, Hikari JS does not refund a lesson fee.
  • If you would like to reschedule a lesson, please contact the tutor. The tutor must be notified at least 24 hours prior to the start of the lesson.
  • If you contact the tutor to reschedule the lesson less than 24 hours before the next class, the company will not reschedule the lesson. The lesson will be canceled, and the lesson fee will not be refunded.
  • Make-up lessons must be held within the same month and will not be carried over to the following month. Our standard time for bookings is Japan time.
  • Even If your child is unable to take a make-up lesson within the same month, no refund will be given.
  • Please contact the tutor directly for rescheduling.
Suspending or Cancellation of the Lesson due to Poor Internet Connection
  • If your child is late, cancels, or suspends the lesson due to your internet problem, the lesson fee is not refundable.
  • If the lesson is interrupted or cancelled because of the tutor’s internet issues, the tutor will make up the suspended hours with additional 5 minutes of the lesson. The tutor will inform you when and how to make up. Regarding internet issues, Hikari JS will make a reasonable decision as to which side is responsible.
Textbooks
  • There is no designated textbook.
    The tutor will select the textbook that best suits your child after meeting with your child.
    You may need to purchase a selected textbook to prepare for the lessons.
Homework
  • In principle, the tutor will assign homework after every lesson. The contents, amount, and method will be decided after an online meeting with the tutor. If you do not need homework, please inform the tutor.
Price and Payment
  • Price
    8000 yen
    • You must pay the application fee in order to take Japanese lessons.
      <Monthly Tuition>
      once a week, 4 lessons a month twice a week, 8 lessons a month
      45mins 10,000 yen 20,000 yen
      60mins 13,500 yen 27,000 yen

      ※If you request a lesson plan other than the above, such as an intensive lesson, the tuition will be calculated based on our price policy.

      Payment Methods

      • (1)Banktransfer
        The Bank of Mitsubishi UFJ, Shimbashi Branch, 5397481
      • (2)PayPal
      • (3)Credit card
    • *For members living outside the country: The rate is converted into Japanese yen.
    • For members living outside the country: The rate is converted into Japanese yen.
    • You are responsible to pay the following month’s tuition by the end of the previous month.
      (Ex: Payment is due October 31st for November’s lessons)
    • If the payment is late more than 8 days, 5% interest will be added to the monthly fee.
    • If payment is not received by the end of the month, the lesson will be suspended until payment is confirmed.
    • Hikari JS will not offer any substitute lessons after the scheduled date of the lesson because of the late payment. Hikari JS will also not reduce the amount of the monthly fee due to the late payment.
Start of the Lesson
  • The lesson will start after the contract is made and payment is confirmed.
Lesson Periods
  • If you choose a once a week course, you need to continue your contract for a minimum of 3 months. If you choose a twice a week course, you need to continue for a minimum of 2 months. If you cancel your contract within the period of time, you will still be required to pay the tuition for the minimum period of the course.
  • You can continue the lessons as long as you choose.
Contact Methods with the Tutor
  • In principle, the tutor will communicate with you on Google Classroom or by email.
  • Hikari JS will not be held responsible for any communication problems if you use other contact methods which are not agreed with the tutor.
Change of the Teacher
  • If you wish to change your tutor, please contact Hikari JS at least 48 hours before the next lesson by filling out the Member’s Inquiry Form on the website.
  • If your current tutor is able to improve the situation and reach an agreement with you after discussion, your tutor will not be changed. If your tutor is unable to improve the situation, your tutor will be changed.
  • If it is determined that your tutor will be changed, you will have an online meeting with a new tutor. Lessons will resume after you choose a new tutor.
  • Depending on preferred conditions or dates of the lesson, it may be difficult to find the new tutor immediately. In that case, a substitute tutor will be available for the scheduled lesson.
  • You are able to have one free trial lesson with the new tutor upon request. (the trial lesson fee is 1,000yen/30mins)
  • You must inform the company whether or not you wish to change to the new tutor, within 5 days of the date of the online meeting or trial lesson. If you notify the company of the change, or if you do not reply within this time frame, the new tutor who interviewed you will be assigned as yours.
  • You are able to change your tutor up to three times in a year.
  • You will be asked to delete your previous tutor’s contact information after changing your tutor.
  • You will not be able to request a new tutor for a month after changing your tutor.
Tutor Change due to Tutor’s Reasons
  • If your tutor cannot continue the lesson for unexpected reasons, a new tutor will be assigned. After you have an online meeting with the new tutor and agree to learn from the new tutor, your lessons will resume.
  • Depending on preferred conditions or dates of the lesson, it may be difficult to find a new tutor immediately. In that case, a substitute tutor will be available for the scheduled lesson.
  • You are able to have one free trial lesson (30 mins) with the new tutor upon request. After the free trial lesson, you will be able to take more trial lessons for a fee (1000 yen/30 mins).
  • You must inform the company whether or not you wish to change to the new tutor within 5 days of the date of the online meeting or trial lesson.
  • You will be asked to delete your previous tutor’s contact information after changing your tutor.
Consent to Post Photos and Videos
  • Hikari JS may take photos and videos of the lessons, and may use them for the following purposes.

【Purposes of Use】

  • (1)Posting on Hikari JS’s homepage and social networking service accounts.  
  • (2)Using as examples of lessons in tutor training.
    Hikari JS shall strictly protect students’ privacy by omitting the name and digitally modifying the face so that the student in the image can not be identified. Hikari JS will not use the images for any other purposes than those mentioned above. If you do not wish to have the photo or video taken or used, please contact Hikari JS by filling out the Member’s Inquiry Form on the website.
Email Announcements from Hikari JS
  • Hikari JS will send business announcements to all students by a mass email. Please make sure to set up your prefered email address when you register.
Periodic Surveys
  • Every three months, Hikari JS will send you a survey about the lessons. Your response is optional.

【Purposes】

  • (1)Understanding of the student’s living and learning situation.
  • (2)Reviewing the student’s learning plan
  • (3)Understanding concerns, opinions, and requests.
    Your answer to the survey is strictly confidential. Only Hikari JS’s representative will read the survey’s response. It will be disclosed to your tutor only if you request it.
Online Conferences (for a fee)
  • You may request an online conference. The following formats are options.
  • (1)The conference between the student’s parent/guardian and Hikari JS’s representative. (the interpreter is added if needed)
  • (2)The conference between the student’s parent/guardian and the tutor.
  • (3)The conference with the student parents/guardians, the tutor, and Hikari JS’s representative.
    (The online conference fee without the interpreter is 600yen/30mins. The online conference fee with the interpreter is 1,200yen/30mins)

Please feel free to request it.

Adjournment
  • In principle, you shall notify Hikari JS by the 15th of the month prior to the month you wish to take a leave of absence, using the Membership Inquiry Form on the website.
  • In principle, you shall notify Hikari JS by the 15th of the month prior to the month you wish to take a leave of absence, using the Membership Inquiry Form on the website.
  • The monthly fee is non-refundable in the event of a mid-month adjournment.
  • You may request the previous tutor when resuming the lessons. However, Hikari JS may not be able to meet your request due to availability of the tutor.
Cancelation of the Service
  • In principle, you shall notify Hikari JS by the 15th of the previous month before you wish to cancel the service, using the Member Inquiry Form on the website.
  • The monthly fee is non-refundable in the event of a mid-month withdrawal.
Contract Termination
  • Hikari JS may terminate the contract with you if you cancel the lessons without notice frequently, or have a remarkably bad attitude, or make any inappropriate comments or actions, such as blackmail, sexual harassment, or verbal abuse of Hikari JS’s employees. In that case, the monthly tuition is not refundable.
  • If you lose your membership for any reason, the company will terminate your use of our service at the same time you lose your membership. In addition, the company cannot refund the monthly fees that have already been paid.
Others
  • These terms and conditions of the service are subject to change. Hikari JS will inform you when any changes are made.
  • Please contact Hikari JS to ask any questions or concerns using the Member Inquiry Form on the website.